Strategic Planning Meetings

Overview -

Strategic planning meetings for our clients often involve fewer than 20 participants. These meetings are usually held in our clients conference room or in a small hotel meeting room.

Services –

Planning

Usually our client has determined the time and location of the meeting, so our participation in the planning process usually is limited to technical planning only.

Equipment

Computer Graphics –

The most common element found in an strategic planning meetings today is the computer graphic projection of PowerPoint. These files are usually generated by our clients and sometimes their supplier(s).. Often these files are sent to us, either by e-mail or to our FTP site, for us to add a background, create charts, re-format, add graphics, or audio/video files. These files are then loaded onto a show computer and backup computer prior to the event. The final version of these files are also e-mailed or sent by FTP back to the client for approval. At this stage, hard copies are often printed by us or our client for distribution to the attendees. Being involved with these files early allows us to become familiar with them in advance of the meeting, and assures that they are all working as they should.

Audio –

An audio system for an event of this type will sometimes include a podium and lavalier microphone(s) for the presenters. Often, these are meetings held in a conference room and no microphones are necessary.

Of course, audio for the various video elements are also included.

Video Playback –

Some analyst meetings make use of video tapes illustrating new production processes or products. These can be played in a variety of formats included VHS, Mini-DV, BetaCam SP, or from computer files..

Lighting -

At a minimum, we usually light the podium and stage area. This helps keep the focus of the room at the front, where the podium/stage/screen(s) are located. Lighting may also be provided to light new product displays or process boards that may be in the meeting room.

Audio/Video Recording –

We nearly always audio or video record analyst meetings. These tapes are usually used for posting an audio file to a web page for investor relations compliance. Taping the meeting also allows the tapes to be sent to those unable to attend. These meetings can be tapes on a variety of formats for editing and distribution including DAT , mini-DV, and BetaCam SP. If needed, CD’s (in limited quantities) can be recorded at the meeting so attendees can take them with them when they leave.